Graduate Advisor/Senior Graduate Advisor - School of Architecture

School of Architecture

University of Illinois at Urbana-Champaign

The School of Architecture at the University of Illinois atUrbana–Champaign is seeking two, full-time professionals to join the GraduateAdvisor Team at either the Graduate Advisor or Senior Graduate Advisor level.

Job Summary

The School of Architecture at the University of Illinois atUrbana–Champaign seeks a full-time Graduate Advisor. The primary function ofthis position is graduate advising regarding the School of Architecturegraduate programs, graduate college information, graduate admissions, advising,recruitment, and event planning with a focus on strategizing and planning fordiverse and productive career trajectories, scholarly work, creative endeavors,and professional practices. The Advisor will work collaboratively with theExecutive Leadership Team, alumni advisory board, faculty, staff, and studentsto sustain the School's well-established partnerships and develop newrelationships with academic, professional, civic and cultural groups, andorganizations to benefit the School's diverse population of students andalumni.

Duties & Responsibilities
Graduate Advising
• Advise graduate students in the architecture curriculum on all aspects of thegraduate program, including but not limited to plan of study, concentrations,fellowships, and CPT.
• Liaison with the Graduate College to implement and update all graduateprocesses and policies and process all graduate paperwork in consultation withthe Associate Director of Student Affairs, the Associate Director for Academicand Curricular Programming and the graduate college.
• Advise graduate students on transitioning from the University to findingcareer opportunities and related information about internships, full-timepositions, leadership, employer engagement, and career exploration.
• Monitor and provide support, resources, and referrals for students onacademic probation, including reminding students of petitioning deadlines andcoordinating the submission of petitions to the Graduate College.
• Support international students through knowledge of the H1B/I20 Visa, CPT,OPT processes and inform them of the standards and practices of recruitment,language requirements, development, and international career management.
• Create and disburse a newsletter for graduate students with important datesand relevant information.
• Audit and certify all Graduate Degrees for graduation.
• Provide administrative support for NCARB Licensing.
• Support awards process for graduate fellowships, assistantships, andscholarships, working with the Associate Director of Student Affairs, theAssociate Director for Academic and Curricular Programming and submittingwaiver requests.
• Support student registration for Oral English Exams (EPIs) and the GraduateAcademy for College Teaching.
• Provide backup support for administering external funding allocations forgraduate students.

Graduate Admissions Process
• Assist the graduate admissions process for students entering the M. Arch andjoint programs in the School of Architecture, including coordinating thegraduate application and review process through SLATE and verifyingrequirements for all applicants.
• Assist in coordinating recruiting events and information sessions multipletimes a semester.

Graduate and Professional Programming
• Schedule midterm and final reviews each semester in coordination with thedirector, faculty, school administration, guest critics, facilities, and IT.
• Assist with planning and implementing Career Expo including, but not limitedto, contacting firms, setting dates, contracting with venues, planningcatering, transportation, printed and digital materials, resumes, portfolios,mock interviews, and cover letter workshops in collaboration with faculty,Campus Career Services, and the alumni network.
• Assist with the implementation of strategic career development programmingthat overlaps academic experience and professional development to supportprospective and current students effectively.
• Assist with developing and maintaining relationships with college and campusstakeholders to enhance career integration.
• Graduate Program events in collaboration with the Associate Director ofStudent Affairs. Included but not limited to admission activities, recruitmentactivities, open houses and Convocation.
• Occasional travel required for admissions and recruitment activities.

Other responsibilities as deemed necessary by the Directoror Associate Directors.

Minimum Qualifications
Bachelor’s degree in architecture, higher education, orrelated field. Experience in programs of assistance to students in highereducation or advising.

Preferred Qualifications
Master's degree in architecture, higher education, orrelated field.
Advising experience at the University of Illinois.
Knowledge of Illinois School of Architecture.
Experience using SLATE, Banner, DARS (or similar) student record systems.

Knowledge, Skills and Abilities
The candidate should be proficient in advising, have excellent interpersonal skills, and knowledge of graduate students and their needs. Demonstrated ability to respond to concerns, motivations, and learning patterns of graduate students; ability and commitment to working with culturally diverse groups. Excellent written and oral communication skills, good teamwork skills and initiative. Ability to work with people of diverse cultures and backgrounds. Ability to multi-task, meet deadlines, and work in a fast-paced environment. Experience with information technology, including the use of social media in the delivery of services to students. Must be able to travel if necessary.

Senior GraduateAdvisor

 
Job Summary
The School of Architecture at the University of Illinois atUrbana–Champaign seeks a full-time Senior Graduate Advisor. Theprimary function of this position is to coordinate graduate advising regardingthe School of Architecture graduate programs, graduate college information,graduate admissions, advising, recruitment, and event planning with a focus onstrategizing and planning for diverse and productive career trajectories,scholarly work, creative endeavors, and professional practices. The Senior Graduate Advisor will work collaboratively with the Executive Leadership Team, alumni advisoryboard, faculty, staff, and students to sustain the School's well-establishedpartnerships and develop new relationships with academic, professional, civicand cultural groups and organizations to benefit the School's diversepopulation of students and alumni.

Duties & Responsibilities

Graduate Advising
• Advise graduate students in the architecture curriculum onall aspects of the graduate program, including but not limited to plan ofstudy, concentrations, fellowships, and CPT.
• Liaison with the Graduate College to implement and update all graduateprocesses and policies and process all graduate paperwork in consultation withthe Associate Director of Student Affairs, the Associate Director for Academicand Curricular Programming and the graduate college.
• Advise graduate students on transitioning from the University to findingcareer opportunities and related information about internships, full-timepositions, leadership, employer engagement, and career exploration.
• Be the School’s NCARB Licensing Advisor and contact person for the Schoolwith regards to NCARB, AIA, AIAS, and Firms.
• Coordinate the process of awarding graduate fellowships, assistantships, andscholarships, working with the Associate Director of Student Affairs, theAssociate Director for Academic and Curricular Programming and submittingwaiver requests.
• Administer all external funding allocations for graduate students.
• Serve as the primary contact to the Center for Innovation in Teaching andLearning (CITL) to register students for Oral English Exams (EPIs) as well asthe Graduate Academy for College Teaching.
• Oversee graduate student support including degree certification and providingresources to international students and students on academic probation.

Graduate Admissions Process
• Coordinate the graduate admissions process in its entiretyfor students entering the M. Arch, MS in AS, PhD and joint programs in theSchool of Architecture, including the coordination of the graduate applicationand review process with the Associate Director of Student Affairs, and theGraduate Admissions Committee; provide information regarding the applicationprocess to prospective students including international requirements; processapplication through SLATE and verify requirements for all applicants.
• Input and process fellowships, acceptance and denial letters.

Graduate and Professional Programming
• Organize and implement Career Expo including, but notlimited to, contacting firms, setting dates, contracting with venues, planningcatering, transportation, printed and digital materials, resumes, portfolios,mock interviews, and cover letter workshops in collaboration with faculty,Campus Career Services, and the alumni network.
• Lead the implementation of strategic career developmentprogramming that overlaps academic experience and professional development tosupport prospective and current students effectively.
• Develop and maintain relationships with college and campusstakeholders to enhance career integration.
• Oversee all Graduate Program events in collaboration withthe Associate Director of Student Affairs. Included but not limited toadmission activities, recruitment activities, open houses and Convocation.
• Occasional travel required for admission and recruitmentactivities.

Other responsibilities as deemed necessary by the Directoror Associate Directors.

Minimum Qualifications
Bachelor's degree in architecture, higher education, orrelated field. Three years of experience in programs of assistance to studentsin higher education, career advising or job market.

Preferred Qualifications
Master's degree in architecture, higher education, orrelated field.
Advising experience at the University of Illinois.
Knowledge of Illinois School of Architecture.
Experience using SLATE, Banner, DARS (or similar) student record systems.

Knowledge, Skills and Abilities
Knowledge of career development and job search strategies. Effective leadership and advising skills. Must demonstrate interpersonal skills especially the areas of collaboration, alumni outreach, development, conflict resolution, problem-solving and decision making. Ability to respond to concerns, motivations, and learning patterns of graduate students; ability and commitment to working with culturally diverse groups. Excellent written and oral communication skills; ability to work on a team and take initiative. Ability to multi-task, meet deadlines, and work in a fast-paced environment. Preferred: Experience with information technology, including the use of social media in the delivery of services to students. Knowledge of business careers in the United States as well as Asia, China, and across the globe. Must be able to travel. 

Appointment Information

This is a 100% full-time Academic Professional position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. The budgeted salary range for the position is $50,000 to $60,000at the Graduate Advisor level and $55,000 to $70,000 at the Senior GraduateAdvisor level. Final salary offered will be determined by a thorough assessmentof available market data, internal salary equity, candidate experience andqualifications, collective bargaining agreements, and budget constraints. 

Sponsorship for work authorization is not available for this position.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on December 1, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Bobbie Clegg at bjclegg@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1027554
Job Category: Education & Student Services
Apply at: https://jobs.illinois.edu